1,000s of live chat conversations handled for funeral businesses like yours

it may come as a surprise that for over a year now we have been handling live chat, or webchat, conversations for our funeral clients. We’ve handled over 1,000 conversations during this time… and the results have been astonishing. We didn’t think there would be an appetite for the service. We were very wrong.

Outsource your livechat to Frontline and benefit from better chat support 24/7/365. Enhance your customer’s experience with Live Chat. Ensure that every visitor is greeted and has the chance to be served by a live agent, 24/7/365. By engaging with families on your website we are able to convert the opportunity, to turn around those customers that don’t commit as they have a query.

We believe that this builds trust in your brand by offering more perceived value to your customers.

Benefits:

  • Support your customers 24/7/365 with office-based support staff, based in Hampshire.

  • Build a consistent branded experience

  • Engage customers proactively

  • Increase the opportunity for each visitor.

  • Build sales

  • Transparent - receive chat logs after the chat

How to outsource your funeral calls: a step-by-step guide. Part four

How to outsource your funeral calls: a step-by-step guide. Part four

This is the most time-consuming of all the processes. The Frontline technical and operational team is well versed in managing this stage of the process, but it is something that needs care and attention to ensure it is done right. From the client’s perspective, there is little to do other than to clarify any points. Once we have all the information and an agreed process diagram then things are down to the Frontline team to move things forward.

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How to outsource your funeral calls: a step-by-step guide. Part three

How to outsource your funeral calls: a step-by-step guide. Part three

Change is difficult. Especially in an industry with a reputation for exceptional customer service, tradition, family, and respect. We understand this. We are a small family business. Our team understands that even entertaining the thought of another company handling their customer’s inquiries can be difficult. We work hard to ensure that everyone in the business feels engaged. For our Customer, it started with the senior manager and then move on to the rest of the business.

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The Frontline/Funeral Partnership

The Frontline/Funeral Partnership

When people think of a telephone answering service or call centre they imagine an operator in front of a screen reading off a script much like a robot. I say robot because they can only do what they have been programmed to do! This is ok if all calls were exactly the same, but unfortunately in life problems do occur which is when you get operators sounding inexperienced because their script may not tell them what to do.

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How to talk to a bereaved person

Most people feel very awkward when talking to someone who has recently been bereaved. This is a skill that good funeral call handling centre staff members possess and they will happily give you advice if you ask them.

In the meantime, just what do you say to a grieving relative or friend?

Clichés that work and clichés that don’t work

There are a large number of clichés that are used when addressing someone who has been bereaved. Some of them work and some of them are best avoided.

One standard that has stood the test of time is, “I’m very sorry for your loss.” This is simple, to the point, and is always appreciated by the bereaved person.

Rather than following this up with asking, “If there’s anything I can do, just ask”, try suggesting something that you might be able to help the person with. For example, you could say, “Don’t worry about sorting out your garden for a few weeks. I’ll sort it out for you.” People often don’t want to ask for help, but will probably be glad to take up a definitive offer.

Some people who have been bereaved need to talk about how they feel, but their friends are all too often afraid to ask. Instead of skirting around the issue, why not just ask the person if they would like to talk about it? If they want to chat, they know that you are happy to listen.

Don’t tell someone that they should stay strong. The bereaved may find that crying and showing their emotions is a very necessary part of the grieving process and you should not discourage them from doing so.

Even if you’ve been bereaved yourself, don’t tell someone that you know how they feel. This can detract from the person’s grief and make it seem insignificant. Instead, try saying something like, “I don’t know how you feel right now, but I’m here for you if you need me.”

It is not a good idea to say things like, “It was his time to go” or “God wanted him”. This makes the person’s death sound as though it was in some way planned or intentional, which can be very upsetting for someone who is grieving, especially if the death was due to an accident or a crime. Similarly, telling someone that their dead loved-one has “Gone to a better place” sounds trite and patronising, as though the deceased was unhappy with the life they had.

It's important to address the issues as sensitively as possible, whatever the situation. For more guidance, or if you require funeral call handling with staff that know and understand which phrases work and which don't, get in touch with Frontline today.

The importance of empathetic communication

The importance of empathetic communication

In any modern business that deals with emotional or empathetic situations, communication is an incredibly important tool. From emergency phone lines through to funeral call handling, ensuring you're getting the correct information the first time and with compassion saves callers more uncomfortable conversations or upsetting situations. That's why when working in such sensitive environments, the professional quality of your communications is of vital importance.

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The emotional toll of taking calls from grief-stricken people

The emotional toll of taking calls from grief-stricken people

During times of grief, people take extra appreciation in being spoken to in a compassionate manner.

When a person has lost a loved one and they set about arranging the funeral, it is a desperately challenging time. Going through the costs associated with a funeral can seem far too trivial when one of the most important people in their life has passed away.

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Funeral Partners congratulate team member for a job well done

Shift Leader, Sam, receiving a reward from Peter Dearing (Regional Development Director at FSP) on behalf of Jake

Shift Leader, Sam, receiving a reward from Peter Dearing (Regional Development Director at FSP) on behalf of Jake

It takes something special for a client to reach out and say thank you for a job well done. Peter, from Funeral Partners, was so impressed with a rather challenging call and the way Jake handled it that he thought he’d come and show his gratitude in the form of a bottle of wine and a voucher.

“We’re all very proud of the service and people here at Frontline provide to our clients. We regularly receive positive quality scores and customer satisfaction feedback but it is always special when a client takes the time to show the team how much they value our service. Congratulations again to Jake and thank you for all your hard work”

David Jones, Managing Director.

NFE 2019

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Are you going? We are!!

Stand 201, Hall 2

 

David and Tracey will be representing Frontline and our outstanding call handling services over the years, so come and see us as we have some great freebies, tasty sweets and also a new service provision that is on the incline.

 We look forward to welcoming you, discussing the service and call handling options we have available.

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The Importance of Effective Call Escalation

At Frontline we understand how important it is to engage with your customers in a way that maintains a high level of customer satisfaction at all times. Sometimes your customers will wish to put in a complaint or issue a query, and it is at these moments that our highly trained teams understand how to de-escalate a call, or go through a proper call escalation process that resolves an issue as quickly and productively as possible.

The call escalation process is one where a customer complaint is moved forward from the initial customer service agent to a supervisor or manager in order to gain a resolution that the customer is happy with. It is a delicate balancing act, and in many cases our team is able to identify the problem and have an empathetic, unscripted chat with the customer to de-escalate the situation and prevent this next process from having to take place.

Our team has the experience and understanding of complex situations with customers to ensure that we can handle delicate issues and complaints in a fast and effective manner, often without having to escalate the call. That does not mean that we are afraid to escalate the call if necessary, as sometimes that is the correct course of action. Understanding the nuance of a call, and having a full knowledge of your company and its brand helps to ensure the correct outcome.

For more information about how the Frontline team can help your team deal with customer issues and complaints please contact us today. You can do so easily by calling 01489 866 630 or by emailing info@wearefrontline.co.uk.